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Student Services

Guidance Services

Guidance services are available to help each student be successful.  Often a counselor helps students with educational program planning, study habits, personal and home concerns, social questions, career plans and decision making.  Students are encouraged to come to the guidance office and talk with a counselor regarding any concerns they might have.  Students should feel free to discuss their interests, plans and difficulties with a counselor.
 
In addition to student counseling services, other counseling activities include parent/teacher conferences, scheduling and standardized testing.
 

Tutoring

For a list of private, outside tutors, contact the guidance department.
 
What to Do if You Suspect a Disability / Child Find
If your child is age 2 ½ through 21, attends any school within the Hamilton Southeastern Schools boundaries or you live in our community and you suspect your child may have a disability, you should contact us for more information. For children at least two and a half years of age, but not yet age-eligible for kindergarten, you should contact the Early Childhood Assessment Team at Brooks School Elementary 915-4250. For students who are eligible for kindergarten through age 21, you should contact your child’s teacher, school counselor or building administrator to discuss your concerns and explore the steps to be taken. If your child is not enrolled in public school, you should contact the counselor or building administrator in the building your child would attend if enrolled.  For more information please visit our website.

MEDIA CENTER / LIBRARY SERVICES
 
The purpose of the library is to provide a variety of materials and services to assist staff and students in the teaching-learning process.
 
An orientation program acquaints all new students with the library.  Students wishing to check out or return books during passing period may do so without a pass.  The student who enters during instructional time should have a signed corridor pass, with the student's full name, and the time of day marked on it.  All students will sign in as they enter the library.
 
Students are responsible for the books they check out.  If a book is damaged or lost, the student must pay for repair, or the current replacement cost of the book.  If the book is out of print, then the cost of a book covering the same materials will be charged.
 
Use of the Library is a privilege. It is a materials center for research and reference work, to satisfy reading interests beyond textbooks, and for serious browsing. Most books may be checked out for a three-week period.  The library is open to all students from 7:50AM to 3:00PM.  An online catalog of the library’s resources and Internet access are available for research along with limited access to word processing programs.
 
Students who use the Internet must have an Internet Access permission form on file with the school. Internet access is limited to class-related assignments.
 
Personal interests, including email, should be explored at home. Classroom management rules, posted in the library, apply to all students from classrooms and study halls. The librarian reserves the right to temporarily exclude a student who abuses his or her library privileges.
 
The library homepage has resources for students.  The link can be found from the school website and selecting Resources then choosing Media Center.

Use of personal computing devices
Hamilton Southeastern Schools (HSE) permits student to bring personal laptops or other computing devices to school for academic purposes.
  • HSE accepts no responsibility or financial liability for personal laptops or other computing devices that are brought to school by students.
  • Laptops or other devices that are lost, stolen, or damaged are the responsibility of the student and his/her parents/guardians, regardless of how the loss, theft, or damage occurs.
  • Students are advised to take steps to guard against damage, loss, or theft.
  • HSE’s technology department will not provide technical support for any personal laptop or other computing device.

CLINIC SERVICES

 
After any illness, your child must be symptom free for 24 hours before they can return to school.  Symptom free would include fever, vomiting and diarrhea.  Children with a temperature over 100° are to be excluded from school for 24 hours.
 
A health clinic facility is available for limited use for awaiting transportation home for students who become ill or injured.  Parents should make every effort to see that their child is picked up promptly when called.   Students should know the family physician, hospital preference, and how to reach a parent in the event of illness or accident.
 
Clinic facilities are provided for ill or injured students.  Clinic facilities and the service of the clinic staff are not to be abused.  If a student visits the clinic too frequently, the parent will be notified.
 
Students who are sick and wish to contact parents to come get them are to use the phone in the clinic.  Using a cell phone to contact parents violates cell phone usage policies.
 
To report to the clinic, a student must obtain a hall pass from his/her current teacher.
 
Hamilton Southeastern School Corporation prefers that all long-term prescriptions and controlled substance medications be brought to school by the parent/guardian.  If that is impossible, the nurse needs to be notified by phone that medication is being sent with a student.   The student is to bring the medication to the nurse's office upon arrival. All medication is to be sent in its original container and must be kept in the clinic, and administered under the supervision of the school nurse.  Students are not to self-administer medication, except as allowed by law.  All medications should be sent in a sealed envelope.  The sealed envelope needs to contain the following information:
                                                -Student's name                 -Pill count
                                                -Parent’s name                   -Medication name
                                                -Parent’s Phone #              -Medication dosage
 
If prescription medication is to be taken for a short term (ten days or less), it must be accompanied by the following:
1.     A written note from the parent/guardian specifying dates, times and dosage to be given.
2.     Medication must come in the original prescription container labeled with child’s name and instructions.
3.     If it is an oral medication, send the exact amount of medication that will be used at school.
4.     A written order from the physician if sample medication is provided.
 
If prescription or non-prescription medication is to be taken for a long term (more than ten days), it must be accompanied by the following:
1.     A physician’s order on a prescription pad or their signature on an official Student Medication Guidelines form, available from your school nurse.
2.     A written note from the parent/guardian specifying dates, times and dosage to be given or completion of an official Student Medication Guideline form.
3.     Medication must come in the original prescription container labeled with the child’s name and instructions.
 
If non-prescription medication (cold medicine, cough syrup, Tylenol, Advil, et cetera) supplied by the parent/guardian and given less than ten days, it must be accompanied by the following:
1.     A written note from the parent/guardian specifying dates, times, and dosage to be given.
2.     Medication must come in the original container labeled with the child’s name.
3.     Please provide single doses only or the exact amount of medication that will be used at school.
 
Medication will not be given if the medication pill count does not coincide with the stated amount.  The parent/guardian will be notified of this discrepancy. With the exception of the above procedure (when students are transporting medication in the morning from home to the nurse), no medication, including over-the-counter drugs, or herbal supplements, is to be in a student's possession during the school day.  Appropriate doses of Tylenol or Ibuprofen may be administered by the nurse if indicated on the student’s completed health form.  Parents/guardians should refer to the Clinic Service Handbook which is available on the HSE web site for more detailed information on all health policies and procedures.

CAFETERIA & LUNCH SERVICES
 
The management and operation of the food services program is the responsibility of the Director of Nutrition and Food Services and the building principal. Food service personnel in each building will be directly responsible to the school cafeteria manager, and to the Director of Nutrition and Food Services.
 
Food Service Prices
The food service program will not be open to the general public. School employees and authorized visitors including senior citizens may participate in the food services program at adult prices. Vending machines other than those in the cafeteria may be operated after school hours for student use.
 
Free and Reduced Lunch
Children, eligible for free or reduced-price meals, will be determined by the criteria established by the Child Nutrition Program. It will also provide breakfast in accordance with provisions in Indiana Code.
 
Each school annually will notify all families of the availability, eligibility requirements, and application procedure for free and reduced-price meals by distributing an application to the family of each student enrolled in the school, and will seek out and apply for such Federal, State, and local funds as may be applied to the Corporation’s program of free and reduced-price meals.
 
The building administrator may complete an application for the student known to be needy if the household fails to apply.
 
No Charge/Student Debt
All students, adults, and employees of Hamilton Southeastern Schools must pay by cash/check daily or prepay into their food service account through efunds for all purchases.  Students will be provided with a regular breakfast and/or lunch daily regardless of the account balance.
 
Once a student’s account becomes negative an email will be sent to the parent/guardian or the student will be given a note to take home stating that payment is due.  In addition, the food service manager will make a courtesy call to notify the parent/guardian, making certain that they are aware payment is due.
 
The cafeteria manager will bring any outstanding student balances of negative $20.00 or more to the attention of the Director of Nutrition & Food Services who will send a letter to the parents requesting payment be made.  If the account remains negative $20.00 or more and no payment is received by the end of the semester the matter will be turned over to a collection agency. Up to $8.35 in processing fees along with collection fees may be added if the balance remains outstanding at the end of the semester. 
 
Food Purchasing
The Director of Nutrition and Food Services is authorized to purchase food and supplies under the director’s direction in accordance with the requirements of state law.
 
Use of Surplus Commodities
Hamilton Southeastern Schools receives surplus commodities through the State School Food and Nutrition Office. All rules and regulations for their use as prescribed by the State will be followed.
 
Food Sanitation Program
To comply with health department guidelines, Hamilton Southeastern Schools will provide only food prepared in an inspected kitchen. Outside drinks or commercially-prepared/vendor-prepared foods, including fast foods, are not permitted on school property during meal time without prior approval by the building principal/designee.
 
School kitchens will not be used unless a food service employee is on duty in the kitchen. Arrangements for the use of a kitchen will be made through the school cafeteria manager subject to the approval of the Director of Nutrition and Food Services.
 
Student Sales/Food Fundraisers
Sale of non-commercial, unpackaged “homemade” food items is prohibited due to food safety and sanitation regulations.
 
Only commercially prepared food items not offered in the cafeteria may be sold to students as fundraisers. The fundraisers involving food items may not be sold during the time the cafeteria is in operation.
 

BOOKSTORE SERVICES


In addition to handling all rental textbooks, the bookstore sells the expendable materials and workbooks required.  Other school supplies such as pencils, notebooks, etc., are also available for purchase.  The school's treasurer manages the bookstore.  Students depositing money or requesting payment to be made from extracurricular accounts should do so through the sponsor of the activity.
 
Textbook Rental and Fees
The term “textbook” means “systematically organized material designed to provide a specific level of instruction in a subject matter category, including a book, hardware that will be consumed, accessed, or used by a single student during a semester or school year, computer software and digital content.”
 
Textbook Rental Fee Statements are available on Skyward Family Access in late August under the Fee Management tab.  Fee Payments are due by the due date. Payments and arrangements may be made online via eFunds by the due date.  A link to eFunds can be found on Skyward Family Access under the Fee Management tab or the district and school websites under the “Quick Links” tab.  If you do not have internet access you may contact your child’s school to request a paper statement.
 
Up to $8.35 in processing fees along with collection fees may be added if the balance remains outstanding after the due date, without payment arrangements being made. All returned checks will result in a $20.00 non-sufficient funds fee. Loss, theft, or “beyond use” damage fees will be assessed by the school and collected at the end of each semester or year.
 
If a student leaves Hamilton Southeastern Schools, no refund of fees aggregating $20.00 or less will be made unless there are extreme circumstances.  Refunds over $20.00 will be processed through normal procedures.  Material and Consumable fees will not be refunded and will be collected at full price unless the materials or consumables have not been issued or used.  Textbook Rental Fees will be prorated based on number of days the student is enrolled in school.
 
Returned Check Policy
According to HSE Board adopted policy, all returned checks will result in a $20 non-sufficient funds fee.
 
Lost Textbooks
Occasionally, students misplace textbooks.  The lost book is usually found within a period of time.  In the meantime, however, the student does not have the book, which is needed for class.  In these cases, the student should contact the treasurer in the bookstore.  A new textbook will be issued to the student when the student pays the treasurer the replacement cost of the lost book.  If the lost book is found, the treasurer will issue a full refund.
 
Lost Workbooks
Due to the consumable nature of workbooks, refunds cannot be issued when lost workbooks are found.  The school has no desire for a student to be without required books.  The procedures noted above allow students to replace lost materials, and for the school to maintain financial accountability.

GRADES

 
Grades are an evaluation of what has been learned and the degree of participation. They become a part of the permanent school record.  Grades are issued each nine (9) weeks.  Mid-term grades are posted on Skyward and parents without computer access will be given a copy of their child’s mid-term report, provided they let the guidance office know.  The following is the corporation-wide grading scale.
 
                                                A+   100%                              C+   77-79%
                                                A     93-99%                          C     73-76%
                                                A-    90-92%                          C-    70-72%
                                                B+   87-89%                          D+   67-69%
                                                B     83-86%                          D     63-66%
                                                B-    80-82%                          D-    60-62%
                                                                                                F      59% and below
 
Honor Roll
Each nine (9) weeks the honor roll is determined for two categories.  The high honor roll consists of the names of all students who earned no grade lower than an "A-".  The honor roll consists of the names of all students who earn "A's" and "B's" with no grade lower than a "B-".  Any grade below a "B-" disqualifies a student from Honor Roll membership.

EMERGENCY PROCEDURES

 
Fire Alarms / ALICE procedures
At the sound of the fire alarm, students are to shelter in place and await further instructions.  If warranted, ALICE procedures will be enacted.  If evacuation is warranted, students are to leave the building via the route posted on signs in each classroom.   Students are to exit the building quietly, being attentive to staff members’ instructions.  "911” emergency telephone service is available on all school phones.
 
Storm Warnings & Other Emergencies
In the event of severe weather conditions or other emergencies, a weather emergency will be announced.  At this signal, students are to proceed with their teachers to the designated safe area.  Signs identifying these safe areas are posted in each classroom.  Students are to follow teachers' instructions when they arrive in the safe area.  Instructions include facing the wall and getting into a doubled-up position on knees and elbows.
 
Power Outage
In case of a power outage, all students and teachers are to remain seated.  Movement within the classroom/building may result in injury.  Since the public address system will not be functioning, messages will be delivered from the office.  The principal, assistant principal, counselors, secretaries, custodians, and teachers on preparation periods will deliver messages and assist in communications.  If the fire alarm is sounding, teachers should follow the fire drill procedure.

Safe Schools Initiatives

The HSE Safe Schools Coordinator may initiate “Safety Audits” in cooperation with local law enforcement to test Safe School Plans and Procedures. The “audit” is targeted towards staff and administration. Student involvement is minimal and great care is taken not to alarm students.
 
Emergency School Closings and Delays/Emergency Notification System
When inclement weather or other emergencies arise that affect normal school operations (emergency closings, early dismissal, late start), parents can obtain information by listening to local T.V. stations, radio stations, or accessing the district’s website for updated information.  In addition, the district will send out a district wide emergency notification instant alert that you should receive via phone or text, depending on how you registered.  DO NOT CALL the school office since that telephone line needs to be available for emergencies.  Please discuss emergency plans with students in case of emergency early dismissal from school.  If school is cancelled, all after school activities (e.g. extracurricular activities, tutoring, scheduled evening programs, AAU, et cetera) will also be cancelled.  Any exception to this will be communicated via the school website or emergency notification system.  When school is closed all conferences and meetings with office and staff personnel will be cancelled and rescheduled at the earliest convenience.

WITHDRAWAL FROM SCHOOL

 
To withdraw from school, a student must see the student’s guidance counselor so that records and transcripts can be completed for school to which the student is transferring.  All school materials and books must be returned and all fees paid before records will be forwarded.  Parents or guardians must sign a release form before any records can be sent to another school corporation.
 

HOMEWORK POLICY

 
Homework is a necessary and important three-way communication process among parents, students, and teachers, which is assigned to help establish a foundation for learning, to build interest, to help students to apply and internalize mastered skills and concepts, and to develop more responsible individuals.

School Administrator’s Role

The school administrator will:
1.     Communicate the homework policy and procedures to teachers, parents, students, and the community.
2.     Coordinate and monitor homework guidelines within the grade levels, teams or departments and among teachers.
3.     Reinforce the concept that homework should be reasonable and for the benefit of the student.
4.     Facilitate discussions between the parents and teachers concerning homework issues.
5.     Evaluate and revise homework guidelines as needed to meet unique building level needs.

Teacher’s Role

Teachers should be as deliberate in making appropriate homework assignments and properly preparing children for those assignments as in shaping any other part of the day's plans.
 
Parents and students should be informed of the Homework Policy and Procedures at the beginning of the school year through individual room management plans or the student handbook.  These should be revised, as the need arises, throughout the year.
 
The following guidelines are being suggested to assist the teacher in planning homework assignments.
1.     Homework assignments should allow parents to know what their child is doing in school. 
2.     Homework assignments should be clear and specific. Unfamiliar or unexplained homework assignments will only cause confusion and frustration for the students and their parents.
3.     Teachers should assign homework to enhance, reinforce or extend what has taken place in the classroom.
4.     Homework should be reviewed and results shared with the students within a reasonable amount of time.
5.     Homework should be an integral part of the classroom activities.  It should never be construed as a punishment or assigned for disciplinary reasons.
6.     Care should be taken to not overburden a student with excessive daily homework assignments.
7.     In grades 7-8, teachers should be aware of their colleagues’ assignment practices and coordinate assignments so students do not receive major projects simultaneously. Assignments should be reasonable in length. At all grade levels, consideration should be given to student commitments outside the classroom.
8.     Through mid-term progress reports or more frequent communications, if needed, the teacher will notify parents if a student consistently fails to complete homework.

The Student’s Role

In the early grades, effectiveness of homework depends on the concern for the student's welfare as shown by parents and teachers.  As students mature, success with homework becomes progressively more dependent on their own efforts.
 
By the time they reach the secondary level, students should be responsible for bridging the gap of communication between home and school. Each student should be responsible for good work and study habits.
1.     The student should clarify with the teacher before leaving class any questions pertaining to the instructions--the purpose, due date, and procedures.
2.     The student should:

  • Take home any materials and information needed to complete the assignment.

  • Set aside a special time to do assignments.

  • Find a place free from excessive noise and other distractions.

  • Organize assignments for completion in a reasonable length of time.

  • Keep an assignment notebook or log.

  • Check completed assignments carefully and return all completed work.

  • Take advantage of study help.

  • Follow school rules for obtaining and completing missed assignments.

 

Parent’s Role

Cooperation by parents is a necessary factor in meaningful homework experiences.  Parents should encourage their children by showing interest and exhibiting helpful attitudes toward homework.
1.     Provide a quiet, well-lighted place to study that is free from excessive distractions and make sure that homework is completed.
2.     Establish a regular "homework time."
3.     Encourage and support efforts of their son or daughter and be available for questions, but remember that homework is the student’s responsibility, not the parent's.
4.     Encourage their student to seek help and ask the teacher questions regarding the assignment.
5.     Work with teachers to arrive at high, but realistic, expectations for your child.
6.     Be informed about activities at school.
7.     Be familiar with and support school rules and policies.
8.     Monitor how students spend their time regarding television viewing, recreational computer/technology use, and socialization.
9.     Respect the school calendar and stress the value of regular school attendance.
10.  Broaden cultural horizons by visiting museums, historic sites, and varied exhibits and performances.
11.  Provide a home environment which tolerates no illegal use of drugs, alcohol, or tobacco and supports the school's position on these issues.
12.  Model and reinforce the character skills of Honesty, Caring, Respect, Responsibility, Self-control, Trustworthiness, Determination, Forgiveness, and Fairness.
13,  Provide a moral foundation for the family that embodies the Hamilton Southeastern vision for students of Honor, Scholarship, and Excellence.
14.  Support your student’s participation in curricular and extra-curricular activities without applying pressure.
15.  Be attentive to your student’s physical, social, and emotional needs.

PARENT ORGANIZATION

 
The PTO is the school’s parent support group.  The PTO is an extremely active organization.  Activities include social activities for students including dances, fundraising, teacher appreciation and other activities that help to support our students.  Meetings are held on a monthly basis.

FUNDRAISING POLICY

 
Hamilton Southeastern Schools’ Fundraising Policy states that no student will be required to participate in any fundraising activity as an expectation for team or club membership nor penalized for not participating in a fundraising activity.

CURRICULUM

 
Student Schedules
Several factors are considered in creating schedules for students.  Students must receive a sound base of academic knowledge.  They must learn certain fundamental skills. Students need to explore new learning experiences.  Students need to be able to think effectively.  Students need to feel comfortable and secure.  Curriculum must meet state guidelines regarding instructional requirements.
 
Team Teaching
Teachers may be teamed for the purposes of curriculum coordination and student individualization.  Each team of teachers will have a common group of students.
 
Growth Period
A fifteen to thirty minute period takes place each day.  This period will be used for Social/Emotional Learning lessons, Character Education/Advisory activities, academic enrichment, academic remediation, and general academic assistance purposes.  In addition, activities focus on topics such as character education, study skills, organizational skills, test taking skills, and more.
 
Wellness (Physical Education combined with Health)
All Wellness students must purchase a physical education uniform (shorts and t-shirt), to be worn in class.  Eighth graders may use their old uniforms if they wish.  New uniforms will be sold the first week of class.
 
PLEASE NOTE:  Students are not permitted to wear jewelry (including earrings) during PE class.  Students should not have their ears or other body parts pierced during the grading period(s) they have Wellness class.
 
All students are required to participate in wellness education. To be excused from participating, a student MUST have a doctor’s note stating why the student cannot participate and for how long the student will be excused. If a student is injured and is waiting to go to a doctor, a parental note may be used.  However, a parental note will only be good for one day. The student MUST have a doctor’s note to continue to be excused from physical education class.
 
Students who do not actively participate in physical education will be responsible for everything taught in class on an informational/ knowledge/intellectual basis. Any student with an excused absence/non-participation day in physical education is not permitted to participate in any active extra-curricular functions such as athletics, intramural activities, etc. (Per HSE Board Policy J8.2.1)
 
Science Dissection
Participation in hands-on science is important to learning science, and students are encouraged to participate in dissection activities that are part of the curriculum.  Schools will provide alternative activities for students who have objections to animal dissections. 

Student Leadership Opportunities

Students will have opportunities to participate in several leadership-building activities.  These activities include groups such as student council, Honor Society, class officers, peer tutors, office aides, library aides, and more.  By being an active part of one or more of these activities, students develop their abilities to positively influence their school community.
 
Enrichment Opportunities
Within the outlined schedules, enrichment programs and activities are also provided.  These staff developed enrichment activities extend the scope and design of what we normally see as typical classroom activities.
 
All seventh graders are offered a chance to participate in our award-winning outdoor education program. With over 95% participation since its formation, students attend a three-day, two-night camp experience near Lafayette, Indiana.  Under the direction of teachers, camp personnel, and specially selected high school counselors, our students complete a wide assortment of environmental and ecological activities.
 
High School Credit Courses
Please visit our website for information regarding high school courses in junior high or contact our guidance department. 
 
Online/Correspondence courses
In order for an online or correspondence course to count for high school credit, students in junior high must have approval from the guidance department or principal prior to enrolling in the course.  Even with this approval, completion of the course does not excuse students from the requirement of demonstrating readiness proficiency prior to enrollment in subsequent advanced courses.
 
Special Activities
Within the subject areas there are also activities that provide exciting, in-depth learning experiences.  The environmental simulation, egg drops, CPR, social studies debates and simulations, research papers, computer assisted learning, and Rube Goldberg contests are only a few of the activities that should help to answer the age-old question, "What did you learn at school today?"

Safety and Prevention Education

In partnership with the Fisher’s Police Department, Student Resource Officers teach a safety and prevention curriculum as part of the wellness curriculum.  The curriculum focuses on a wide variety of topics from digital citizenship to drug prevention to personal safety and more. 

EXTRA-CURRICULAR OPPORTUNITIES

 
Participation in the extracurricular programs is strongly encouraged.  These programs provide our students with leisure time activities, physical development, leadership experiences, intensified educational experiences, and promote fun with fellow students and teachers.  In order to participate in extra-curricular activities (including all clubs, athletic teams, yearbook, academic teams, musical groups, theatrical presentations, et cetera), a student must maintain standards for academic and behavioral eligibility as established by the school.
 
Extra-Curricular Participation Attendance
In order to participate in extra-curricular activities, a student must be in attendance at school a minimum of one-half day (3 full academic class periods) to be eligible to participate in an event that afternoon or evening.
 
Extra-Curricular Offerings
 
                                                Fall
                                                7th grade football                 8th grade football
                                                7th grade volleyball              8th grade volleyball
                                                Boys cross-country              Girls cross-country
                                                Cheerleading                       Boys & girls tennis
                                                Girls Golf
 
                                                Winter
                                                7th grade boys basketball   8th grade boys basketball
                                                7th grade girls basketball    8th grade girls basketball
                                                Wrestling                               Cheerleading
 
                                                Spring
                                                Boys track                             Girls track
                                                Boys golf
 
                                                Music Related Organizations
                                                Various extra-curricular bands, choirs, and orchestras

                                                Drama

                                                Play                                        Musical
 
                                                Leadership-Learning Clubs
                                                Student Council                   Yearbook
                                                Student News                       Honor Society
 
In addition to those listed above, our morning and afternoon club programs may exist to provide additional experiences.  Clubs vary from year to year based upon student interest.

EXTRA-CURRICULAR / ATHLETIC ELIGIBILITY

 
The purpose of eligibility requirements for participation in extra-curricular activities is one of ensuring the academic well being of the individual student.  Such a policy should reflect the intention of placing a top priority on the academic purpose of the school.  It should not have as its intent the limitation of participation by students in these activities.  To this end, the following policy has been established: 
1.     A student must maintain academic eligibility.  See the next section for specific details of the academic eligibility policy.
2.     Students must be in attendance at school a minimum of one-half day (3 full academic class periods) to be eligible to participate in an event that afternoon or evening. The coach or sponsor may require participation on a weekend or vacation day (although never on a Sunday).
3.     Absences from practices/contests: Students who choose to participate in an extra-curricular activity are expected to make a commitment to his/her activity/sport, coach/sponsor, and teammates and attend all practices and contests/events. A student participant who misses a practice or contest due to a reason that allows for an excused absence from school, or to participate in another co-curricular school function (not extra-curricular), shall be excused. The student participant shall inform the coach/sponsor of the reason for his/her absence. There will be progressive consequences for unexcused absences. Excessive unexcused absences could result in dismissal from the team/activity.
4.     Any 7th grade student reaching his/her 15th birthday prior to or on the scheduled date of the last contest in a sport will be ineligible to compete in that sport. Any 8th grade student reaching his/her 16th birthday prior to or on the scheduled date of the last contest in a sport will be ineligible to compete in that sport.
5.     The following are consequences common among all extra-curricular participants during their club or sports season.
a.     Any inappropriate behavior that does not result in a formal referral and/or detentions will result in progressive consequences for the student participant according to the coach’s/sponsor’s established rules.
b.     A formal referral to the assistant principal which results in reprimand or one period of in school reassignment, or the acquisition of up to two detentions may result in a coach-imposed penalty.  This penalty may be short of contest suspension (e.g. extra conditioning, losing starting spot, etc.).  The acquisition of a third detention may result in a one-contest suspension.  Detentions beyond three may result in additional contest suspensions and eventual removal from the team/activity.
c.     Assignment of ISR suspension.  Students are not allowed to attend practice or a contest on a day they serve ISR or Saturday School.
d.     Additional assignment of ISR or Friday Extension / Saturday school may result in a multiple-contest suspension or could result in removal from the team or activity for the balance of the season.
e.     Any offense resulting in out-of-school suspension may result in removal from the team or activity for the balance of the season.
6.     Each head coach or sponsor is responsible for informing all team or activity members of team or activity rules and eligibility.
7.     The loss of eligibility applies to practices as well as games or performances.
8.     It shall be the duty of the individual coach or sponsor to confirm the eligibility of those students participating in their program.
9.     A student who quits a sport that makes cuts to establish the team is ineligible for participation in another sport during the time the team he or she quit is in progress.  A student who quits a sport that does not make cuts to establish the team must quit before the first 10 school days of the season to be eligible to join another sport that season.
10.  Participants violating School Conduct Rules regarding substance abuse, on or off campus, will be removed from the team or activity for the remainder of the season.
11.  Participants under "House Arrest” for law violations will not be allowed to participate in extracurricular activities during the arrest period.
12.  Social Media: Participation in activities, groups, and teams is a privilege. The use of social media on and off campus by a student considered to be “unbecoming” or which reflects discredit upon the school may result in discipline including suspension or removal from the activity, group, leadership position, or team.

ACADEMIC ELIGIBILITY DETAILS

 
Any student-athlete receiving more than 1 failing grade (F) at the end of any 9 week grading period will be declared ineligible for the remainder of that season and any season that occurs during the next 9 week grading period.
 
Any student-athlete with more than 1 failing grade (F) at midterm of any grading period or on any weekly grade check after midterm will be placed on probation. When on probation athletes are permitted to practice, but are NOT permitted to compete in interscholastic contests until probationary status is lifted.
 
A 7th grade student-athlete's 2nd semester grades or the average of their 3rd and 4th 9 weeks grades will carry over and determine eligibility for the start of their 8th grade year. Two or more failing grades (F’s) would make the student ineligible for fall sports.
 
During the time of Academic Probation, the student will be required to participate in mandatory study tables.

ATHLETICS

 
Participation on an athletic team is a privilege. Student-athletes are representatives of the student body, the school, and the community. Every student-athlete’s conduct is under scrutiny and evaluation not only during the student’s athletic season, but at all times. The coach, in consultation with the Athletic Director, Principal, and Assistant Principal may implement penalties up to and including dismissal from the team for behavioral misconduct.
 
Students are encouraged to participate in the athletic program.  Each coach establishes individual rules and regulations, within the ECA/Athletic eligibility guidelines. Each coach will establish a definite end of practice time so that parents may make appropriate transportation plans.
 
Athletic Eligibility Requirements
 
A.    The student must be academically eligible (see above section for details).
B.    The student must have an IHSAA physical form on file with the athletic director prior to participating. The physical examination must be on or after APRIL 1ST in order to be valid for the following school year.
C.    The student must have an emergency medical form completed and given to the coach before participating.
D.    The student must have a completed sports medicine athlete authorization form on file with the AD prior to the first contest of the season.
E.    The student and parent must both sign a concussion acknowledgement form and turn it into the coach before participating. All of these forms are available under the “documents and forms” tab on our athletic website.  Per Indiana Code 20-34-7, a student athlete who is suspected of suffering a concussion may not return to play until the student athlete has been evaluated by a licensed health care provider trained in the evaluation and management of concussions and head injuries and receives a written clearance to return to play from the health care provider who evaluated the student athlete.
F.     A student-athlete must participate in at least 10 organized practices before being allowed to compete in contests.  A student-athlete may be considered eligible to participate in an immediately following season’s sport contest  After 5 organized practices, with approval from the Athletic Director.
G.    The student must be an amateur in the sport in which they wish to participate (have not participated under an assumed name; have not accepted money or merchandise directly or indirectly for athletic participation; have not accepted awards, gifts, or honors from colleges or their alumni; have not signed professional contract).
 
Awards
Coaches are to submit an official awards list to the athletic director before the end of the season.  Awards will be presented according to the following guidelines:
●      Each athlete, manager or cheerleader who completes the season in good standing will receive an award.  Such a student at the conclusion of the first season of participation at the junior high school will receive a letter. 
●      Each season thereafter will result in the student receiving a pin.  Any student, who becomes ineligible for academic or for disciplinary reasons, will not receive an award.
 
Athletes that do not turn in their school owned equipment at the end of a season will have their awards withheld until all equipment is turned into the assigned coach.  Lost equipment must be paid for before the student athlete can be eligible for another sport.
 
Cheerleaders Riding Team Buses
Cheerleaders may ride team buses when accompanied by the cheerleader sponsor or her/his designee.  Cheerleaders are to sit in the front seats away from team members.
 
Cutting
When it is necessary to cut students from a team, the coach will give fair and equal treatment to all students trying out for the team.   Cutting students from a team will take place when it is in the best interest of the team as a whole to limit the number of team members.  If an athlete tries out for a sport and is cut from that team, then that athlete has 2 weeks to go out for a non-cut team.
 
Late Roster Additions
All new additions to a team roster must be cleared with the athletic director before being allowed to compete.
 
Practice
Students who have late afternoon practice are not to remain in the building waiting for practice to begin unless under the direct supervision of a coach or sponsor.
 
Spiked Shoes
Spiked shoes should only be worn on the athletic fields. Athletes are to refrain from wearing them in the building, bus, gym, etc.
 

SPORTSMANSHIP

 
Good sportsmanship is viewed as a commitment to fair play, ethical behavior and to the integrity of the sport.  All participants and fans are expected to model good sportsmanship. Please practice the following appropriate ways to show your sportsmanship:
 
1.     Know and demonstrate the fundamentals of good sportsmanship.
2.     Respect, cooperate, and respond enthusiastically to cheerleaders.
3.     Respect the property of the school and the authority of school officials both home and away.
4.     Respond to play using only positive cheers, signs, and praise without antagonizing or demeaning participants, fans, coaches or officials.
5.     Show respect for an injured player when he/she is removed from the contest.
6.     Do not heckle, jeer, or speak negatively towards any participants, fans, guest or
        officials.
7.     Respect the opposing team’s spirit groups, cheerleaders, fans, coaches and participants.
8.     Remain in the contest area and assigned concessions areas at all times.
9.     Remember that it is a privilege to attend a sporting event or extra-curricular activity.
10.  Profanity, inappropriate comments, or poor behavior will result in immediate removal from the contest. Students may also be banned from attendance to extra-curricular activities for the remainder of the school year.

Hamilton Southeastern Schools

  • Central Office
  • 13485 Cumberland Road, Fishers, IN 46038
  • Office Hours: M - F 7:30am - 4:30pm 
  • (317) 594-4100  (800) 905-6665
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  • HSE Schools wants to hear from you! To send a general inquiry to the District Administration Office, click here. 

Our Mission

Hamilton Southeastern Schools, as a forward-thinking school district, provides educational opportunities to ensure the success of each and every student, to become a responsible citizen and to positively influence an ever-changing world community.