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ECA (Extracurricular Activities) Reopening Guidelines

The Hamilton Southeastern School Corporation has worked with the Fishers Health Department to meet the established guidelines of the CDC, IDOE’s IN-CLASS document, and the IHSAA.  To download a copy these guidelines, CLICK HERE

IMPORTANT: The completion of a Consent Form is required in order to participate in summer athletics.  Please see your coach / sponsor / director for more information.  

These recommendations and requirements will be updated as new information presents itself. 

IDOE IN-CLASS Phase Timeline 

Phase I: July 6 - 19 

Phase II: July 20 - August 14 

Phase III: August 15 - Beyond 

I. Initial Pre-Participation Protocols:

  • All summer-related activities are voluntary.
  • All students and essential personnel will be trained and screened for signs/symptoms of COVID-19 prior to participating in workouts, rehearsals, or practices.
  • Any person with symptoms should contact his/her primary care provider or other health care professional. (Phases I – III)
  • Individuals that have tested positive MUST quarantine per physician’s orders before returning to activity. Contact tracing will be conducted by the Fishers Health Department. (Phases I – III)
  • All student-athletes will have a current IHSAA physical on file as well as 2020-21 IHSAA Health History Update Questionnaire and Summer Activity Consent & Release Form.
  • All parents/guardians must complete the HSE Schools Summer Activity Consent and Release form in Skyward.
  • An alternative command structure will be designed and implemented in case of illness of coaches, sponsors, and/or staff.
  • INDIVIDUALS FAILING TO MEET THESE REQUIREMENTS WILL NOT BE ALLOWED TO PARTICIPATE. (Phases I – III) 

II. Screening procedures prior to entry:

Students    
It is the expectation of parents to send healthy students to school.     
Prior to July 6th or first date of activity, parents will complete a form indicating that they will not send their child to their activity throughout its season, if they exhibit one or more of the following symptoms:     
  • A fever of 100.4° F or greater    
  • Cough    
  • Shortness of breath or difficulty breathing    
  • Chills    
  • Repeated shaking with chills     
  • Muscle pain    
  • Headache     
  • Sore throat     
  • New loss of taste or smell     
  • Rash     
  • Congestion or runny nose     
  • Nausea     
  • Diarrhea     
Daily attendance will be taken by coaches and/or directors.
Staff
  • Staff will participate in a screener each morning prior to their workday beginning which will assess whether they should stay home from work that day.

III. General Information:     

  • Social Distancing is important when possible-watch for crowding and clustering going in and out of buildings/spaces.     
  • Although it will be made available, participants are encouraged to bring their own hand sanitizer and use it liberally.     
  • Hydration is important!  Please bring water bottles.    
  • Whenever possible, outside spaces will be used.     
  • Masks are needed especially indoors and when not actively performing/training.    
  • If you are sick, stay home!  You should be symptom and fever-free for 72 hours without the use of fever-reducing medication before returning to activity.

IV. Hygiene / Safety Protocols:     

  • Individuals will wash their hands or apply hand sanitizer immediately upon arriving on campus before touching any surfaces or participating in practice sessions.     
  • Students must bring all necessary equipment to and from home for each workout, rehearsal, or practice.     
  • Hand sanitizer will be available to individuals during workouts, rehearsal, or practice (students are encouraged to bring their own hand sanitizer).
  • Students are encouraged to shower and wash their clothing immediately after returning home.    
  • Individuals are not allowed to share personal usage items     
  • Vulnerable individuals, as identified by the CDC, may resume public interactions, while practicing physical distancing to minimize the risk of exposure.     
  • INDIVIDUALS FAILING TO MEET THESE REQUIREMENTS WILL NOT BE ALLOWED TO PARTICIPATE.

V. Hydration: (All Phases)     

  • All students shall bring their own water bottle.     
  • Water bottles cannot be shared.     
  • Hydration stations will be available for refilling of personal water bottles only     
  • Traditional water fountains will be shut off.

VI. General Facility Access:    

  • Facilities open to participants and essential personnel only in Phase I & II     
  • Social distancing is encouraged in all general facilities.     
  • Designated restroom facilities will be available and communicated.     
  • Locker / storage rooms will not be available in Phase I.     
  • Locker / storage rooms will operate at 50% facility capacity in Phase II & III.     
  • All participants should wear appropriate clothing, shoes, etc. at all times.

VII. General Facility Cleaning:     

  • Cleaning schedules for all utilized facilities will be created and implemented in accordance with CDC guidelines.     
  • Hard surfaces in the utilized facilities will be wiped down and sanitized prior usage of the facility (bathrooms, counters, chairs, tables, locker rooms, weight room equipment, athletic training room tables, etc.).     
  • Any equipment such as weight benches, athletic pads, etc. having holes with exposed foam will be covered.

VIII. Athletic Department Protocol

A.  HSE District Limitations     
  • No summer competitions with other schools (intra-squad only)     
  • No summer youth camps     
  • No summer transportation     
  • No summer over-night trips    
  • Non student-athlete personnel such as coaches, managers, medical related staff, and directors should wear face coverings at all times unless under rigorous activity or pose a health risk.
B.  IHSAA Return to Play Protocols:
Athletes must have a valid 2019-20 or 2020-21 IHSAA Physical and the IHSAA Health History Update Questionnaire and Consent and Release Certificate on file.

Phase I Protocols (July 6 – 19)
  • Summer activities are voluntary 
  • District limitations apply 
  • Athletes are permitted 15 Hours on campus per week Athletes are permitted to attend 4 – 2 hour conditioning sessions per week (1x day) 
  • Individual sports permitted 2 activity days per week – 3 hours per session 
  • Individual sports activity days may not be consecutive days Essential personnel ONLY – no parents / spectators 
Phase II Protocols (July 20 – August 14)
  • Summer activities are voluntary  
  • District limitations apply 
  • Normal summer rules and guidelines minus previous  Essential personnel ONLY – no parents / spectators Girls Golf Officially begins July 31st (parents permitted at contests) 
Phase III Protocols (August 15 – Beyond)
  • Fall sports competitions begin 
  • Normal IHSAA rules and regulations 
  • Spectators, media, and vendors can be present but should implement social distancing 
C.  Facility Protocols:
Indoor Athletic Space Protocol
  • Gymnasium doors will be propped open.
  • Maximum occupancy is 12 athletes per court or 6 athletes per basket, plus coaches.
  • When not directly participating in a drill, social distancing (6 feet) should be observed.
  • Athletes are encouraged to bring only essential items and keep them separated in a designated area.
  • Activity appropriate clothing/shoes should be worn at all times to minimize sweat from transmitting onto equipment/surfaces.
  • There will be no shared athletic towels, clothing, or shoes between athletes.
  • Athletes should not sit down on the gym floor for the purpose of stretching or listening to coaching instructions.  
  • Dynamic stretching is encouraged.
Locker Room Protocol
  • Locker / storage rooms will not be available in Phase I.
  • Locker / storage rooms will operate at 50% facility capacity in Phase II & III.    
  • Entrance doors to locker rooms and restrooms will be propped open.    
  • All participants should wear appropriate clothing, shoes, etc at all times.
Outdoor Field / Turf Protocol    
  • When not directly participating in a drill, social distancing (6 feet) should be observed.     
  • Athletes are encouraged to bring only essential items and keep them separated in a designated area.     
  • Activity appropriate clothing/shoes should be worn at all times to minimize sweat from transmitting onto equipment/surfaces.     
  • There will be no shared athletic towels, clothing, or shoes between athletes.    
  • Restroom facilities will be accessible.
Training Room Protocol    
  • Training room doors will be propped open.   
  • Athletic trainers will establish training room occupancy to maintain social distancing.   
  • Athletes and athletic trainers need to wear a face mask in the training room.    
  • Activity appropriate clothing/shoes should be worn at all times to minimize sweat from transmitting onto equipment/surfaces.     
  • There will be no shared athletic towels, clothing, or shoes between athletes.    
  • Athletes must provide a bath size towel to lay on if needing a table to be treated.    
  • Athletes will observe social distancing while waiting outside the training room.   
  • Athletic trainers will establish guidelines for cleaning equipment in the training room.
Weight Room Protocol     
  • Weight room doors will be propped open.     
  • Maximum occupancy in the weight room will be 50 athletes plus coaches.     
  • When not directly participating in a drill, social distancing (6 feet) should be observed.     
  • Athletes are encouraged to bring only essential items and keep them separated in a designated area.     
  • Activity appropriate clothing/shoes should be worn at all times to minimize sweat from transmitting onto equipment/surfaces.
  • Athletes must bring a bath size towel to cover surfaces they sit or lay on.     
  • There will be no shared athletic towels, clothing, or shoes between athletes.   
  • Weight equipment will be cleaned before and after each individual use.     
  • Maximum lifts should be avoided.    
  • NO exercises requiring a spotter will be permitted (Phase I).      
  • Free weight exercise requiring a spotter are permitted (Phase II & III).    
  • Necessary spotting: only exception to social distancing (Phase II & III).
D. Best Practices for Athletics:   
  • When not directly participating in a drill, social distancing (6 feet) should be observed.     
  • Athletes are encouraged to bring only essential items and keep them separated in a designated area.     
  • Activity appropriate clothing/shoes should be worn at all times to minimize sweat from transmitting onto equipment/surfaces.     
  • Proper hygiene will be maintained during practice sessions.     
  • Protective athletic equipment should be worn by only one individual and not shared.    
  • Athletic equipment should be cleaned following each use (bats, basketballs, blocking pads, footballs, volleyballs, baseballs, softballs, soccer balls, tennis balls)     
  • Athletes should not sit down on an indoor floor surface for the purpose of stretching or listening to instructions (gym floors, weight room floors, hallways, foyers, etc.).  Outdoor surfaces are permissible.     
  • Instructional groups should be established and utilized for attendance, water breaks, and dismissal     
  • Each sport will have guidelines that may be specific for their sport and will be communicated to athletes by coaches.

IX. PERFORMING ARTS PROTOCOL    

A. HSE District Limitations During     
  • No summer competitions with other schools     
  • No summer youth camps     
  • No summer transportation     
  • No summer over-night trips    
  • Non student-athlete personnel such as coaches, managers, medical related staff, and directors should wear face coverings at all times unless under rigorous activity or pose a health risk.
B. Activity Limitations    
Phase I Protocols (July 6 – 19)     
  • Summer activities are voluntary    
  • District limitations apply    
  • Students are permitted no more than 15 Hours on campus per week    
  • Essential personnel ONLY – Contracted Sponsors or HSE teachers- no parents / spectators are permitted     
  • Students, when not engaging in vigorous activity and when practical, should wear face coverings    
  • No sharing of food, drinks, or any personal items is allowed.     
  • Access to areas beyond defined practice areas is not allowed.     
  • Indoor spaces are limited to 50% capacity; social distancing implemented.     
  • Small groups only encouraged for indoor rehearsals.
Phase II Protocols (July 20 – August 14)     
  • Summer activities are voluntary    
  • District limitations apply     
  • Phase 1 protocols remain in place except:    
    • Student hours on campus are no longer restricted.     
    • Access to areas beyond defined practices is allowed with administrative approval.    
  • Essential personnel ONLY – Contracted Sponsors or HSE teachers- no parents / spectators are permitted
Phase III Protocols (August 15 – Beyond)    
  • Summer activities are voluntary    
  • District limitations apply   
  • Phase 2 protocols remain in place except:    
    • Interschool competitions and performances can begin    
    • Non-essential personnel are allowed, with social distancing
C.  Facilities Protocol    
Performance Room and Instrument Room Protocol     
  • Performance Room and Instrument Room Doors will be propped open.     
  • Maximum occupancy of the performance room and equipment room will be 50% capacity.     
  • Students and staff will observe social distancing.     
  • All participants should wear appropriate clothing, shoes, etc at all times.
Auditorium Protocol    
  • Students will be seated socially distanced and space will be cleaned after use.
Practice Band Field Protocol
  • Social distancing should be observed by staff and students when moving between school building and band practice field. ii.    
  • When not directly participating on band practice field, social distancing (6 feet) should be observed. iii.    
  • Students are encouraged to bring only essential items and keep them separated in a designated area, as well as sanitation equipment.   
  • Activity appropriate clothing/shoes should be worn at all times to minimize sweat from transmitting onto equipment/surfaces.
  • There will be no shared equipment, towels, clothing, or shoes between students.
  • Restroom facilities will be accessible.
D.  Best Practices for Performing Arts Students:    
  • When not directly participating, social distancing (6 feet) should be observed. b.    
  • Students are encouraged to bring only essential items and keep them separated in a designated area. c.    
  • Activity appropriate clothing/shoes should be worn at all times to minimize sweat from transmitting onto equipment/surfaces. d.    
  • Proper hygiene will be maintained during practice sessions. e.    
  • Equipment should be worn or used by only one individual and not shared. f.    
  • Students should not sit down on an indoor floor surface for the purpose of stretching or listening to instructions (gym floors, weight room floors, hallways, foyers, etc.).  Outdoor surfaces are permissible. g.    
  • Instructional groups should be established and utilized for attendance, water breaks, and dismissal h.    
  • Performing Arts will have guidelines that may be specific and will be communicated to students by teachers/ sponsors. i.    
  • Students will use the same music stand throughout the day and sanitize that stand at the end of the day with provided equipment.
  • Students needing to empty water from horns will either their personal towel or a paper towel provided to them by the instructor and dispose of the towel themselves, all while using hand sanitizer.

Hamilton Southeastern Schools

  • Central Office
  • 13485 Cumberland Road, Fishers, IN 46038
  • Office Hours: M - F 7:30am - 4:30pm 
  • (317) 594-4100  (800) 905-6665
  •  

  • HSE Schools wants to hear from you! To send a general inquiry to the District Administration Office, click here. 

Our Mission

Hamilton Southeastern Schools, as a forward-thinking school district, provides educational opportunities to ensure the success of each and every student, to become a responsible citizen and to positively influence an ever-changing world community.