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Substitute Secretary Information

Thank you for your interest in being a substitute secretary for Hamilton Southeastern Schools!
The pay for substitute secretaries is $13.52 per hour. To apply for a substitute secretary position, the following steps must be followed: 

Step 1

If you have not completed a background check with Hamilton Southeastern Schools within the past five years, you will need to submit and pay for a full background check. If you have completed a background check for volunteering in our schools, this is not sufficient for employment.
The Indiana Department of Child Services check is a part of this background check.  After you complete the information through Safe Hiring Solutions, you will receive two e-mails from KidTraks@dcs.in.gov within a few days.  One e-mail will contain a password to log in, and the other will contain the link to log in using that password.  It is very important that you complete this process as soon as possible.  If you did not receive the e-mails, please check your junk or spam e-mails.
Please click the link to begin the employment background check process.

Safe Hiring Solutions Background Check
NOTE:  WE WILL NOT KNOW YOU HAVE APPLIED TO BE A SUBSTITUTE IF YOU DO NOT SUBMIT A BACKGROUND CHECK.  If you do not need to submit a new background check because you have a current full background check on file with us, please notify Beverly Kane at bkane@hse.k12.in.us after completing Step 2 below so that we know you have applied. 

Step 2

Apply on AppliTrack! - You will find the option of Substitute Secretary under the Position Desired tab of the application. E-mail addresses are REQUIRED on references on the application.

Step 3

Upon satisfactory completion of Steps 1 and 2, we will send your employment forms to you electronically via email. Please complete and submit these forms back electronically.

Step 4

Upon completion of Step 3, we will contact you to schedule an appointment for you to meet with Human Resources. Please bring to the meeting:

One of the following:
  • Unexpired passport, or
  • Unexpired driver’s license along with either Social Security card or birth certificate,

Voided check or direct-deposit letter from bank.

After everything above has  been completed, we will send you your Absence Management log-in information and an invitation to set up your Frontline account so you can start to sub as a secretary for HSE Schools!
Please contact Beverly Kane, District Substitute Coordinator, at 317-570-3343, or bkane@hse.k12.in.us if you have any questions!


Hamilton Southeastern Schools

  • Central Office
  • 13485 Cumberland Road, Fishers, IN 46038
  • Office Hours: M - F 7:30am - 4:30pm 
  • (317) 594-4100  (800) 905-6665

  • HSE Schools wants to hear from you! To send a general inquiry to the Hamilton Southeastern administration office, click here. 

Our Mission

Hamilton Southeastern Schools, as a forward-thinking school district, provides educational opportunities to ensure the success of each and every student, to become a responsible citizen and to positively influence an ever-changing world community.